Assistant Librarian

Artistic Administration

Position Title: Assistant Librarian PT

Department: Artistic Operations

Reports To: Head Librarian

FLSA Status: Non-Exempt

To perform this position successfully, an individual must be able to perform each duty and/or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.

Position Summary:

The Assistant Librarian works in collaboration with and under the guidance of the Head Librarian to prepare music for rehearsals and performances of the Omaha Symphony. The Assistant Librarian will work with the Head Librarian to provide for the operations of the library, working closely with the Omaha Symphony administrative staff, orchestra members, as well as conductors and guest artists.

Position Duties and Responsibilities:

  • Assists with preparation of music for rehearsals and performances. Responsibilities include but are not limited to:
    • Assists with bowing cycle among concertmasters and string principals, as well as conductors when appropriate
    • Prepares sets of parts with score and principal string bowings
    • Proofreads and marks sets with available errata or creating errata lists
    • Adds measure numbers and/or rehearsal letters/numbers
    • Fixes page turns and photocopies materials
    • Adds cuts, edits, and/or inserts
    • Repairs deteriorating parts/scores
    • Assists with creation of library sheets and assembly of orchestra folders for all services
    • Disassembles folders to ensure prompt return of music to the library and rental agencies
  • Assists with maintenance of the Omaha Symphony music collection including orchestral parts, scores, and vocal materials, as well as archival performance material, and corresponding catalogue database in OPAS.
  • Assists with verification of accurate content and condition of music received with regard to the score and packing lists.
  • Provides assistance and support to orchestra members, conductors, artists, and administrative staff.
  • Ability to travel to various locations for rehearsals and concert duties, as assigned.
  • Performs additional duties as assigned by the Head Librarian.
  • Maintains confidentiality, especially with respect to artistic planning.

Desired Experience and Qualifications:

  • Proficiency with Microsoft Office, SharePoint, Outlook, Windows, and music notation software.
  • Comfort using general library equipment: computer, copier, printer, binding machine, paper cutter, etc.
  • Ability to work independently as well as in a team setting.
  • Must be flexible in prioritizing multiple tasks
  • Must demonstrate excellent organizational and time management skills.
  • Strong interpersonal skills.
  • Must have close attention to detail and demonstrate accurate work under pressure.
  • Must be available to work 20 hours per week consisting of daytime business hours and evening/weekend hours at orchestra services as assigned by the Head Librarian.

Education Requirements:

  • Bachelor’s degree from four-year college, university, or conservatory with knowledge of music theory, music history, orchestral literature, and performance practices preferred.
  • Experience in an ensemble library is preferred.

Specialized Knowledge, Licenses, Certifications:

  • Ability to read/write music in different clefs.
  • Knowledge of instrument transpositions, foreign terms, orchestra literature, publication editions, bow markings, and contemporary notation.

Supervisory Responsibilities:

  • None

Physical Demands:

  • Must be able to lift up to 50 pounds.
  • Required to sit for extended periods of time.
  • Requires the ability to stand, walk, and bend.
  • Requires frequent use of hands, stooping, and lifting
  • The noise level in the work environment is usually moderate but will include occasional loud noises.

The above noted position description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of the position. As the nature of business demands change so, too, may the essential functions of this position

Deadline for applications is August 15th. Please send resumes to Tracy Bass. tbass@omahasymphony.org

Salary: $20 – 22 per hour.